Front Desk/Receptionist Job at Page Mechanical Group Inc
- Answers and forwards calls in a timely manner and visitors and guests are properly greeted.
- Retrieves incoming mail daily and distributes accordingly
- Updates and Distributes phone extension listings, phone system, mail slots, etc.
- Maintains inventory and places office supply orders, Sam’s Club orders, ink cartridges, etc.
- Ensures adequate postage reserves are maintained on postage meter, initiates postage meter updates, and order postage meter supplies
- Places gift orders for employees are required
- Refresh weekly employment ads
- Provide general office support for other departments
- Service help: scanning/saving forms to WO’s, updating weekly sales reports, Service counter PO requests, sending out statements; to name a few.
- HR help: applicant processing, helping with employee retention events
- Accounting help: Monthly Statements – Service Department – print and mail monthly statements for service customers along with copies of invoices $0 PO update – enter information in vista for Home depot and other $0 dollar PO – data entry , Filing of AP checks, backup data entry
- Performs other duties as assigned
Qualifications/Competencies/Education
/Experiences:
- Minimum1 year Accounts Payable and Office Experience
- Intermediate Microsoft Word, Excel, Publisher & Outlook skills
- Educational and experience requirements include high school diploma
- Maintain a calm, courteous and professional demeanor at all times, regardless of the visitor's behavior.
- Attentiveness, a well-groomed appearance (see company policy for details), initiative, loyalty, maturity, respect for confidentiality and discretion, a positive attitude and dependability.
- Ability to organize, prioritize and plan work activities and use time efficiently
- Expert level of verbal and written communication skills with ability to speak clearly and persuasively in positive or negative situations, demonstrate group presentation skills, phone and e- mail etiquette
- Consistently at work and on time, follows instructions, responds to management direction and solicits feedback to improve performance
- Self motivated, self-starter with flexible attitude and outgoing personality
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