APPLICATIONS SHOULD BE FILED ONLINE THROUGH CAPPS RECRUIT AT:
https://capps.taleo.net/careersection/ex/jobdetail.ftl?job=00033013

APPLICATIONS SUBMITTED THROUGH WORK IN TEXAS:
Applicants may submit applications through Work In Texas (WIT), however applicants must complete the supplemental questions in CAPPS Recruit to be considered for the position. In order to complete the supplemental questions, please register and/or login to CAPPS Recruit and access your profile. Go to CAPPS Recruit to Sign In (Link: https://capps.taleo.net/careersection/ex/jobsearch.ftl?lang=en)

Your job application must be complete and thorough including responding to all the supplemental questions. Your application must contain complete job histories, which includes job titles, dates of employment, name of employer and a description of duties performed. If this information is not submitted, your application may be rejected because it is incomplete. Resumes do not take the place of this required information.

NOTES TO THE APPLICANT:

TMD State Employees support the Texas Military Forces by delivering critical services that enable the agency to meet its strategic goals.

Military membership is not required for this position.

ABOUT US:

Our Agency: The Texas Military Department (TMD) is commanded by The Adjutant General of Texas, the state's senior military official appointed by the governor, and is comprised of the Texas Military Department (State & Federal Civilian Employees), the Texas Army National Guard (TXARNG), the Texas Air National Guard (TXANG) and the Texas State Guard (TXSG).

Our Vision: America’s premier state military organization comprised of professional mission-ready forces, fully engaged with our communities, and relevant through the 21st century.

Our Mission: Provide the Governor and the President with ready forces in support of state and federal authorities at home and abroad.

BRIEF POSITION SUMMARY

Performs complex (journey-level) human resources management work for the Texas Military Department (TMD). Serves as the subject matter expert for TMDs Family Medical Leave Act (FMLA) and American Disability Act (ADA) ensuring compliance with state and federal laws and regulations. Work involves administering Family Medical Leave Act (FMLA), Sick Leave Pool (SLP) and Sick Leave Donations (SLD) programs for state employees. Work requires maintaining confidentiality while coordinating with management, employees, heath care providers, state and federal agencies. Reports to the Assist Human Resources Director, and works under general supervision, with moderate latitude for the use of initiative and independent judgment.

WORK HOURS: Monday – Friday, 8 hours a day, 40 hours a week

ESSENTIAL JOB FUNCTIONS AND RESPONSIBILITIES

• Monitors and determines the effectiveness of human resources and administrative management programs and recommends solutions to problems.
• Plans, designs, and conducts general meetings and human resources-related training among the Benefits and Leave Administration team.
• Serves as the back up to the agency's benefits coordinator for state employees, including eligible service members on State Active Duty (SAD).
• Conducts CAPPS email updates for State Employees.
• Presents and disseminates benefits information to employees during New Employee Orientation and Annual Enrollment.
• Assists with coordination of Military Leave for State Employees and advises on benefit options.
• May perform data entry into ERS Online and the Centralized Accounting and Personnel/Payroll System (CAPPS) and ensures data integrity by monitoring discrepancy reports and reconciling data between CAPPS and ERS Online.
• Coordinates with the Payroll Office to provide information and reports related to benefits premiums and payroll deductions.
• May serve as the liaison to the Employees Retirement System (ERS), J1 and Texas State Guard (TXSG) for SAD benefits issues.
• Implements and administers the agency's FMLA and Parental Leave programs for state employees.
• Advises employees and management on the use and tracking of FMLA protected leave; establishes and monitors FMLA events in CAPPS.
• Serves as the Americans with Disabilities Act (ADA) Coordinator; identifies and reviews employee requests for disability accommodations; coordinates with management and health care providers and makes recommendations for reasonable accommodations.
• Oversees and processes employee requests for SLP and SLD.
• Communicates approvals, denials, leave extensions, re-certifications, return to work plans and other relevant information regarding ADA Accommodations, WC, FMLA, SLP and SLD.
• Coordinates with the Time and Leave Specialist and Worker’s Comp Coordinator to monitor and track leave activity related to FMLA, WC, SLP and SLD and respond to employee inquiries related to short and long-term disability eligibility and/or applications.
• Develops, maintains and presents training and reference material to educate and inform employees and service members of benefits programs and eligibility.
• May respond to Medical Support Orders from the Office of the Attorney General (OAG).
• Assists in planning, developing, revising, and implementing human resources policies, procedures and forms.
• Provides advice and counsel to employees and management on issues, rules, and policies related to human resources management, including handling complex issues and answering complex questions; develops solutions to problems by following procedures or applying policy.
• Serves as back up to the Workers’ Compensation Claims Coordinator for state employees and service members on SAD orders.
• Attends work regularly and observes approved work hours in accordance with agency state employee policies & procedures handbook.
• May be required to perform duty in support of national emergencies, disasters and other missions, to include holidays and weekends.
• Performs related work as assigned.

MINIMIUM QUALIFICATIONS

EDUCATION:

• Graduation from an accredited four-year college or university is required. (see substitution).

PREFERRED EDUCATION:

• Graduation from an accredited four-year college or university with major coursework in Human Resources is preferred.

SUBSTITUTION:

• Additional years of experience working in human resources may substitute for the required education on a year-per-year basis.

EXPERIENCE:

• Two years of experience working in human resources is required.
• Experience using Microsoft Office (such as Outlook, Word, or Excel) is required.

PREFERRED EXPERIENCE:

• Experience administering FMLA and processing workers’ compensation claims is preferred.
• Experience administering State of Texas benefits and using ERS Online is preferred.
• Experience using SharePoint, Centralized Accounting & Payroll/Personnel System (CAPPS), Uniform Statewide Payroll/Personnel System (USPS) and SORM's Risk Management Information System (RMIS) is preferred.

REGISTRATION, CERTIFICATION OR LICENSURE:

• Valid driver's license is required. Satisfactory driving records are required for operating state or personal vehicles to conduct agency business.
• A current HR Certification to include PHR, SPHR, SHRM-CP or SHRM-SCP is preferred.
• Common Access Card (CAC) holder is preferred.

OTHER REQUIREMENTS:

• Selected candidate must pass federal security background investigation. The process includes a National Agency Check and Inquiry (NACI) and fingerprinting. New employees must complete and sign the Office of Personnel Management (OPM) Form SF85. Completed forms are submitted to the OPM for the background investigations.
• The Immigration Reform and Control Act of 1986 requires all new employees to present proof of eligibility to work in the United States within three (3) days of being hired. The Texas Military Department participates in E-Verify and will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee's Form I-9 to confirm work authorization.
• Upon hire with the State of Texas, males between the ages of 18 through 25 must provide proof of registration or exemption with the Selective Service. For further information, visit the Selective Service website at https://www.sss.gov/RegVer/wfVerification.aspx.

KNOWLEDGE, SKILLS AND ABILITIES

Knowledge of:

• principles and practices of human resources management;
• human resource programs such as benefits, workers’ compensation;
• agency human resources policies and procedures;
• State of Texas Employees Retirement System benefits programs;
• State of Texas statutes, statewide policies and procedures and federal regulations related to leave accounting, payroll and benefits;
• the Family Medical Leave Act (FMLA) and other state of Texas leave policies and procedures;
• state of Texas leave types and associated rules; and
• federal, state, and local laws and regulations governing personnel activities.

Skill in:

• oral and written communication;
• using a computer and human resources-related software applications;
• operating the Centralized Accounting and Payroll/Personnel (CAPPS);
• operating the SORM's Risk Management Information System (RMIS);
• handling multiple tasks and prioritizing;
• problem solving;
• operating MS Word, Excel and Outlook and other software applications; and
• researching and referencing laws, rules, regulations, policies and procedures.

Ability to:

• explain policies and procedures to staff and the public;
• maintain confidential and sensitive information;
• display a high degree of professionalism and integrity;
• troubleshoot to identify issues and solutions with CAPPS time and leave activities;
• gather and analyze data without compromising accuracy;
• stay abreast on current laws, rules, regulations, policies and procedures;
• interpret laws and regulations;
• explain time and leave policies and procedures to employees and managers;
• communicate effectively verbally and in writing;
• demonstrate excellent customer service skills;
• present information before groups and/or individuals;
• establish effective working relationships throughout the agency, military components and the general public;
• establish effective working relationship with supervisor, co-workers and subordinates;
• work effectively and cooperatively in a small team;
• serve as a lead worker providing direction to others; and
• work in a military organization.

PHYSICAL/WORKING CONDITIONS

Work is typically performed in a sedentary office setting involving sitting, standing, and walking to perform job duties. Work requires extensive use of a personal computer and telephone. This position may periodically require the ability to lift, carry, move and/or set up equipment and materials that weigh up to 25 pounds. Requires the ability to travel up to approximately 10% of the time.

VETERANS EMPLOYMENT PREFERENCE

If you qualify for a Veteran Employment Preference, it is mandatory that you provide the required documentation at the time of applying. Documentation must be provided before a Veteran Employment Preference can be granted.

Currently Serving U.S. Military Member - Statement of Service Memo;

Veteran – DD Form 214 (or Equivalent) or;

Surviving Spouse of a Veteran who has not remarried - Marriage Certificate and DD Form 1300 or;

Orphan of a Veteran who was killed during active duty – Birth Certificate and DD Form 1300

Disabled Veteran - VA Civil Service Preference Letter

VETERANS:

Use your military skills to qualify for this position or other jobs. Go to www.texasskillstowork.com to translate your military work experience and training courses into civilian job terms, qualifications, and skill sets.

Veterans, Reservist or Guardsmen with an MOS or additional duties that fall in the following fields or other related fields pertaining to the minimum experience requirements may meet the minimum qualifications for this position and are highly encouraged to apply:

United States Army: 42A Human Resource Specialist

United States Navy: PS Personnel Specialist

United States Coast Guard: PERS Personnel Administration (Warrant)

United States Marine Corps: 0102 Manpower Officer

United States Air Force: 3F0X1 Personnel

Additional Military Crosswalk information can be accessed at:

Military Crosswalk for Occupational Category - Human Resources & Training and Development (texas.gov)

Contact TMD’s Veteran's Liaison, Paul Love if you have questions at (512)782-3836 or staffingHR@military.texas.gov

The Texas Military Department does not discriminate of the basis of race, color, national origin, sex, religion, age, genetic information, or status as an individual with a disability or protected veteran status in employment or in the provision of services.