Job Title: Clerk (Temp)

Department: Business Management Department

Team: Administration Team

Duration: 6 Months

FLSA Status: Non-exempt

This position is responsible for a day-to-day administrative and office support activities to facilitate the efficient operations of Los Angeles Branch.

Essential Duties and Responsibilities include the following. Other duties may be assigned.

Administrative Duties

· Prepare various business reports and memos; schedule business meetings and travel arrangements.

· Act as a liaison between Los Angeles Branch and services vendors; contact Building Management for office maintenance services and office equipment vendors for periodic maintenance services, and etc.

· Timely and accurately reconcile service invoices and supporting documents to NYB OSD for payment.

· Serve as LAB primary OA System Checker; confirm employees’ reimbursement transaction information fulfill system requirement.

· Serve as the receptionist of Los Angeles Branch; answer and direct phone calls with a professional and courteous manner.

· Maintain in-house and off-site filing and storage system; retrieve documents and files when needed.

· Provide administrative supports to expatriate staff, such as housing arrangements, driver license and social security application, and etc.

. Maintain sufficient office and emergency supply inventory, fixed asset inventory, and arrange annual disposal of write off items; organize office common areas.

. Assist Branch Record Coordinator in coordinating the Record Retention Policy and Procedure.

HR, IT and Office Security Duties

· Coordinate trainings and keep detailed training records of Los Angeles Branch.

· Act as floor warden of Los Angeles Branch for office security and safety purpose.

· Coordinating Business Continuity Plan, Office Alarm and CCTV System, Office Spare Keys Log.

Risk Management

· Preparing various risk management reports, e.g., Enterprise Risk Assessment, Risk Assessment and Control Report, Vendor Due Diligence, and etc.

· Ensure adequate and appropriate vendor documentations in place.

· Coordinating with relevant departments of New York Branch on all contractual issues.

· Assist in internal and external audits, take corrective actions on response to audit findings.

Competencies

To perform the job successfully, an individual should demonstrate the following competencies:

. Ability to multi-tasks, adapt well to changing priorities, and effectively prioritize workflow to meet critical deadlines.

. Excellent analytical, interpersonal, verbal and written communication skills.

. Proficient in Microsoft Outlook, Word, Excel, and PowerPoint.

. High degree of professionalism, quality work and attendance.

. Bilingual is highly preferred (ability to read, write, speak and comprehend English & Chinese)

Education and/or Experience

. High School Diploma or equivalent.

. Bachelor’s degree majoring in Business Administration or other related disciplines is highly preferred.

. 1 year business administration and/or vendor management experience.

Hourly Ranger: $15.5/hour-$25/hour

This job description in no way states or implies that the functions outlined are the only duties to be performed. It is understood and agreed that the employee may be required to perform additional duties and to follow other instructions, as directed by the employee’s supervisor and/or manager.

Job Type: Temporary

Pay: $15.50 - $25.00 per hour

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Los Angeles, CA 90071: Reliably commute or planning to relocate before starting work (Required)

Education:

• High school or equivalent (Required)

Work Location: In person

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