Management Analyst 1 Job at Ramsey County, MN
The current vacancy is in the Public Works department. The eligibility list created by this vacancy may be used to hire other vacancies in the department or County.
This liaison role provides support for implementing and maintaining the Enterprise Asset Management System (AssetWorks). This is a full-time role embedded on the Enterprise Asset Management capability team that provides functional support, systems analysis, and process management. This role focuses on the technical skills of providing systems support including Geographic Information Systems (GIS). We are searching for applicants who have an aptitude and passion for technology and public service.
This position will analyze and evaluate, design and implement solutions, programs, methods, and procedures, to increase the efficiency of departmental operations and improve the quality and accessibility of business functions, information, and processes; to provide instruction regarding the use of line of business systems; run and modify data reports; input system configurations, execute data loading, assist with functional testing and trainer/user training; and provide on-going user support, and perform related duties as assigned. (This is the entry-level of this class series. Experience at this level enables employees to gain the knowledge and develop the proficiency of skills and abilities to advance to Management Analyst 2.)
Flexible Workplace
This position is identified under the designation of ‘flex work eligible’, meaning that the employee can formally opt to be in-office full-time or work a flex schedule in which at least two-days per week are performed in office and other days can be performed in a remote-first environment. Regardless of selection, the position carries expectations regarding on-site responsibilities and will require schedule flexibility beyond the minimum expectations set forth in the county’s flexible workplace policy. To view Ramsey County’s Flexible Workplace policy, go to: Flexible Workplace policy (Download PDF reader).
Covid 19
All job offers are conditioned on the candidate being fully vaccinated against COVID-19 with a vaccine authorized for emergency use or FDA-approved. You will be required to show proof of vaccination on or before your first day of employment and complete a form certifying that you are vaccinated. Religious and medical exemptions or reasonable accommodations will be considered upon request as required by applicable law.
If an internal candidate is selected, salary will be set in accordance with the personnel rules (i.e., promotion, transfer, or voluntary reduction).
To view or print a copy of the complete Ramsey County job (class) description for this position, go to: Job Descriptions. Once at this page, you can browse the alphabetical list or search for a job description.
- Work closely with end-users such as maintenance mechanics, technicians, mid-level supervisors, and managers to gain an understanding of the department's operations, systems, and business functions; analyze operational systems, programs, methods, and procedures by obtaining and discussing relevant information with affected parties; research problems, prepare necessary documentation (such as work distribution charts, flow charts, movement studies, and process-and-operation charts); and apply other appropriate analytical methods in order to develop the information needed to evaluate current operations, determine if existing processes could be enhanced, or identify operational needs.
- Evaluate on a continuous basis the results of analyses to be used by the department to ensure they meet business needs by identifying redundancies, unnecessary or wasteful procedures, inappropriate methods, and inefficient equipment, and defining other procedural or operational problems to develop plans for revising or creating new solutions.
- Provide initial and ongoing instruction and expertise in the use of line of business and other county, state, or collaboratively operated software systems.
- Assist in designing new or improved solutions by establishing a time frame for a scoping phase, design concept or project to be completed, setting priorities for work to be done including proposing work distribution plans, investigating and determining the feasibility of changing procedures through the use of electronic or other means; assist in the preparation for applications testing, and/or developing other plans to revise or create new solutions of maximal efficiency; and prepare and present information appropriately to affected parties.
- Assist in the training and mentorship of report preparation on the analysis, evaluation, design, or implementation of systems as required; build, run, and modify data reports via query or other tools. This may include the extraction of data from internal or external databases.
- Implement plans for new or revised systems or solutions by planning, scheduling, and coordinating related activities, which may include managing system access and backup to the line of business applications; may act as backup system administrator for a line of business applications.
- Identify department training and end-user needs; develop and update training plans and curricula; plan and execute recurring training programs for new and current employees including preparing and updating training guides and job aids, as needed.
(The work assigned to a position in this classification may not include all possible tasks in this description and does not limit the assignment of any additional tasks in this classification. Regular attendance is required according to the position's management-approved work schedule.)
ESSENTIAL FUNCTIONS: 1, 2, 3, 4, 5, 6, 7.
Management Analyst 1:
Education: Bachelor's degree in Public Administration, Business Management, Business Administration, Management Information Systems, or a related field.
Experience: None.
Substitution: Relevant work experience in excess of the experience requirement may substitute for the education requirement on a two-to-one basis.
Certifications/Licensure: Valid class D driver's license is required depending on the assignment.
Preferred Skills:
Project management, business analysis, data analytics; Microsoft Office 2016 suite of products; process mapping; documentation; and reporting.
The examination process will consist of the following section with each section weighted as indicated:
Training and Experience Rating = 100%
The examination for Management Analyst 1 or Management Analyst 2 will consist of a training and experience rating, comprised of the questions in the attached supplemental questionnaire. Not all applicants who meet the minimum qualifications will pass the training and experience rating. The rating on this supplemental questionnaire will depend on your answers to the questions – do not mark “see resume” or “see work history” as a response. Please answer all your questions clearly and completely. Failure to respond could affect your score and final rank on this examination.
Eligible List: The names of all applicants who filed a properly completed application and passed the examination/screening process shall be placed on the eligible list for an employment opportunity as a Management Analyst 1 or Management Analyst 2. This list will be certified to the appointing authority which may use this list to conduct interviews to fill a vacancy. Candidates will remain on the list for three months or until hired, whichever occurs first. A notice will be sent to applicants at the time the eligible list is posted, informing them that the list has been posted and their rank on the list.
Veteran's Preference: This is a classified position requiring an open, competitive selection process. Veteran's Preference points will be applied after a candidate passes the examination process. Applicants who are eligible for veteran's preference should update their veteran's DD214, and other supporting documents, and submit them as an attachment at the time of application.
Criminal Background Checks: All employment offers are conditioned upon the applicant passing a criminal background check. Convictions are not an automatic bar to employment. Each case is considered on its individual merits and the type of work sought. However, making false statements or withholding information will cause you to be barred from employment, or removed from employment.
E-Verify Participation: Ramsey County participates in the federal E-Verify program. This means that Ramsey County will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee's Form I-9 to confirm work authorization. If the Government cannot confirm that you are authorized to work, Ramsey County is required to give you written instructions and an opportunity to contact DHS and/or the SSA before taking adverse action against you, including terminating your employment. Employers may not use E-Verify to pre-screen job applicants and may not limit or influence the choice of documents you present for use on Form I-9.
Equal Opportunity Employer: Ramsey County provides equal access to employment, programs and services without regard to race, color, creed, religion, age, sex (except when sex is a Bona Fide Occupational Qualification), disability, marital status, sexual orientation or gender identity, public assistance or national origin.
To print a paper application for this posting click Paper Application (Download PDF reader). You will need to print this posting and answer the supplemental questions associated with this exam and submit them with your completed paper application.
For further information regarding this posting, please contact Kaitlyn.Crowley@co.ramsey.mn.us or by phone at 651-266-2710.
4/20/2023 11:59 PM Central
DESCRIPTION
BENEFITS
QUESTIONS
The current vacancy is in the Public Works department. The eligibility list created by this vacancy may be used to hire other vacancies in the department or County.
This liaison role provides support for implementing and maintaining the Enterprise Asset Management System (AssetWorks). This is a full-time role embedded on the Enterprise Asset Management capability team that provides functional support, systems analysis, and process management. This role focuses on the technical skills of providing systems support including Geographic Information Systems (GIS). We are searching for applicants who have an aptitude and passion for technology and public service.
This position will analyze and evaluate, design and implement solutions, programs, methods, and procedures, to increase the efficiency of departmental operations and improve the quality and accessibility of business functions, information, and processes; to provide instruction regarding the use of line of business systems; run and modify data reports; input system configurations, execute data loading, assist with functional testing and trainer/user training; and provide on-going user support, and perform related duties as assigned. (This is the entry-level of this class series. Experience at this level enables employees to gain the knowledge and develop the proficiency of skills and abilities to advance to Management Analyst 2.)
Flexible Workplace
This position is identified under the designation of ‘flex work eligible’, meaning that the employee can formally opt to be in-office full-time or work a flex schedule in which at least two-days per week are performed in office and other days can be performed in a remote-first environment. Regardless of selection, the position carries expectations regarding on-site responsibilities and will require schedule flexibility beyond the minimum expectations set forth in the county’s flexible workplace policy. To view Ramsey County’s Flexible Workplace policy, go to: Flexible Workplace policy (Download PDF reader).
Covid 19
All job offers are conditioned on the candidate being fully vaccinated against COVID-19 with a vaccine authorized for emergency use or FDA-approved. You will be required to show proof of vaccination on or before your first day of employment and complete a form certifying that you are vaccinated. Religious and medical exemptions or reasonable accommodations will be considered upon request as required by applicable law.
If an internal candidate is selected, salary will be set in accordance with the personnel rules (i.e., promotion, transfer, or voluntary reduction).
To view or print a copy of the complete Ramsey County job (class) description for this position, go to: Job Descriptions. Once at this page, you can browse the alphabetical list or search for a job description.
- Work closely with end-users such as maintenance mechanics, technicians, mid-level supervisors, and managers to gain an understanding of the department's operations, systems, and business functions; analyze operational systems, programs, methods, and procedures by obtaining and discussing relevant information with affected parties; research problems, prepare necessary documentation (such as work distribution charts, flow charts, movement studies, and process-and-operation charts); and apply other appropriate analytical methods in order to develop the information needed to evaluate current operations, determine if existing processes could be enhanced, or identify operational needs.
- Evaluate on a continuous basis the results of analyses to be used by the department to ensure they meet business needs by identifying redundancies, unnecessary or wasteful procedures, inappropriate methods, and inefficient equipment, and defining other procedural or operational problems to develop plans for revising or creating new solutions.
- Provide initial and ongoing instruction and expertise in the use of line of business and other county, state, or collaboratively operated software systems.
- Assist in designing new or improved solutions by establishing a time frame for a scoping phase, design concept or project to be completed, setting priorities for work to be done including proposing work distribution plans, investigating and determining the feasibility of changing procedures through the use of electronic or other means; assist in the preparation for applications testing, and/or developing other plans to revise or create new solutions of maximal efficiency; and prepare and present information appropriately to affected parties.
- Assist in the training and mentorship of report preparation on the analysis, evaluation, design, or implementation of systems as required; build, run, and modify data reports via query or other tools. This may include the extraction of data from internal or external databases.
- Implement plans for new or revised systems or solutions by planning, scheduling, and coordinating related activities, which may include managing system access and backup to the line of business applications; may act as backup system administrator for a line of business applications.
- Identify department training and end-user needs; develop and update training plans and curricula; plan and execute recurring training programs for new and current employees including preparing and updating training guides and job aids, as needed.
(The work assigned to a position in this classification may not include all possible tasks in this description and does not limit the assignment of any additional tasks in this classification. Regular attendance is required according to the position's management-approved work schedule.)
ESSENTIAL FUNCTIONS: 1, 2, 3, 4, 5, 6, 7.
Management Analyst 1:
Education: Bachelor's degree in Public Administration, Business Management, Business Administration, Management Information Systems, or a related field.
Experience: None.
Substitution: Relevant work experience in excess of the experience requirement may substitute for the education requirement on a two-to-one basis.
Certifications/Licensure: Valid class D driver's license is required depending on the assignment.
Preferred Skills:
Project management, business analysis, data analytics; Microsoft Office 2016 suite of products; process mapping; documentation; and reporting.
The examination process will consist of the following section with each section weighted as indicated:
Training and Experience Rating = 100%
The examination for Management Analyst 1 or Management Analyst 2 will consist of a training and experience rating, comprised of the questions in the attached supplemental questionnaire. Not all applicants who meet the minimum qualifications will pass the training and experience rating. The rating on this supplemental questionnaire will depend on your answers to the questions – do not mark “see resume” or “see work history” as a response. Please answer all your questions clearly and completely. Failure to respond could affect your score and final rank on this examination.
Eligible List: The names of all applicants who filed a properly completed application and passed the examination/screening process shall be placed on the eligible list for an employment opportunity as a Management Analyst 1 or Management Analyst 2. This list will be certified to the appointing authority which may use this list to conduct interviews to fill a vacancy. Candidates will remain on the list for three months or until hired, whichever occurs first. A notice will be sent to applicants at the time the eligible list is posted, informing them that the list has been posted and their rank on the list.
Veteran's Preference: This is a classified position requiring an open, competitive selection process. Veteran's Preference points will be applied after a candidate passes the examination process. Applicants who are eligible for veteran's preference should update their veteran's DD214, and other supporting documents, and submit them as an attachment at the time of application.
Criminal Background Checks: All employment offers are conditioned upon the applicant passing a criminal background check. Convictions are not an automatic bar to employment. Each case is considered on its individual merits and the type of work sought. However, making false statements or withholding information will cause you to be barred from employment, or removed from employment.
E-Verify Participation: Ramsey County participates in the federal E-Verify program. This means that Ramsey County will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee's Form I-9 to confirm work authorization. If the Government cannot confirm that you are authorized to work, Ramsey County is required to give you written instructions and an opportunity to contact DHS and/or the SSA before taking adverse action against you, including terminating your employment. Employers may not use E-Verify to pre-screen job applicants and may not limit or influence the choice of documents you present for use on Form I-9.
Equal Opportunity Employer: Ramsey County provides equal access to employment, programs and services without regard to race, color, creed, religion, age, sex (except when sex is a Bona Fide Occupational Qualification), disability, marital status, sexual orientation or gender identity, public assistance or national origin.
To print a paper application for this posting click Paper Application (Download PDF reader). You will need to print this posting and answer the supplemental questions associated with this exam and submit them with your completed paper application.
For further information regarding this posting, please contact Kaitlyn.Crowley@co.ramsey.mn.us or by phone at 651-266-2710.
121 East Seventh Place
Suite 4000
Saint Paul, Minnesota, 55101
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