Position: Office Coordinator

Engineering Resource Associates is looking to hire an Office Coordinator for our Warrenville office. This position’s primary role would be to act as the primary point of contact for our clients and visitors. This person will be responsible for greeting visitors that enter the office and assisting with answering the phone and directing calls to the appropriate staff. We are also looking for someone that has an upbeat and positive attitude and has the ability to take things and run with them. This position will allow for the right person to grow into a larger and more defined role at the company as the individual takes on more responsibilities over time. This person will also have a heavy role in coordinating with our Human Resources and Marketing Department to help with special projects as they come up as well.

Position Type: Full-Time or Part-Time availability would be considered for this position (30-40 hours/week) This position would not be eligible for remote work and would require full-time attendance in the office. However, we are flexible on start and end times to work with your schedule.

Some additional tasks would include the following:

• Assist engineering staff with day-to-day tasks such as filing, scanning, printing, typing, maintaining office supplies, compiling reports, etc.
• Respond to regularly occurring requests for information by phone or e-mail when necessary
• Assist with credit card reconciliation
• Assist with AR/AP data gathering and assistance
• Primary UPS shipping / packaging Manager
• Mail opening and distribution
• Managing the cleaning company services
• Assist with managing the office calendar, setup of internal meetings, lunch and learns, client event planning and webinars
• Assist Human Resources with employee paperwork collection and onboarding/outboarding employees
• Deliver proposal packages as needed to various destinations

Qualifications/skills & knowledge requirements:

• High school graduate at minimum
• 1-4 years administrative experience in an office setting
• Excellent written and oral communication skills
• Must have knowledge of standard office equipment (printers, scanners, binding machines, etc.)
• Knowledge and previous experience with Deltek Vision a plus
• Is a Notary or willing to become one
• Must have knowledge of a variety of computer software applications including proficiency with the Microsoft Office Suite and Adobe Acrobat X Pro (a high level of proficiency with Word and Excel is required)
• Must have a positive attitude and contain a pleasant demeanor when communicating information to clients and co-workers
• Must have the ability to use tact, diplomacy and professionalism in all interactions.
• Analytical and critical thinking skills required in order to gather and summarize data for reports, find solutions to various administrative problems, and prioritize work.
• Must be detail oriented and organized. Ability to multi-task in a fast paced, changing environment
• Must be able to work independently and within a team on projects

Job Type: Full-time

Pay: $18.00 - $23.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible schedule
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Supplemental pay types:

• Bonus pay

Ability to commute/relocate:

• Warrenville, IL 60555: Reliably commute or planning to relocate before starting work (Required)

Education:

• High school or equivalent (Preferred)

Experience:

• Microsoft Office: 1 year (Preferred)
• Administrative experience: 1 year (Preferred)

Work Location: In person

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