Office Specialist 2 Job at Oregon State University
This recruitment will be used to fill one part-time (approximately 20 hours per week) Office Specialist 2 position for the Eastern Oregon University Agriculture Program at Oregon State University (
OSU
).
This position provides administrative and clerical support for the Eastern Oregon Agriculture and Natural Resource Program (EOANRP).
This position provides administrative and clerical support for the Eastern Oregon Agriculture and Natural Resource Program (EOANRP).
This position is housed and supervised in the Eastern Oregon Agriculture and Natural Resource Program in La Grande, OR.
The OSU Agriculture & Natural Resource Program at EOU is a cooperative partnership between Oregon State University’s College of Agricultural Sciences and Eastern Oregon University. The OSU Ag & NR Program was developed to help serve the needs of the communities and entities of eastern Oregon and the Intermountain West. EOU has approximately 4,000 students. La Grande has a population of about 12,500 and is located about 260 miles east of Portland, OR, and 170 miles northwest of Boise, ID, the closest cities.
Oregon State University’s commitment to student success includes hiring, retaining, and developing diverse faculty to mentor and educate our undergraduate and graduate students from entry through graduation. The incumbent must be aware of, sensitive to, and demonstrate the ability to work well with diverse students and with a diverse workforce.
OSU’s Strategic Plan articulates the strategies we believe critical to advancing and equalizing student success. College of Agricultural Sciences faculty are committed to enhancing student success by engaging students in quality academic, research, internships, global studies, and other experiential learning opportunities. Positions with primary responsibility for extension and outreach are likewise committed to learner success through programming appropriate for a diverse audience.
Summary of Benefits: https://hr.oregonstate.edu/benefits/prospective-employee
Summary of Benefits: https://hr.oregonstate.edu/benefits/prospective-employee
To calculate our Total Rewards Package use this link: https://hr.oregonstate.edu/benefits/new-employees/benefits-calculator
30% Communication:
- Oversee the execution of recruitment mailings to potential students and execution of mass mailings to high school and community colleges.
- Compile information from various sources to develop, design, and send out program newsletters and to manage and develop materials for program website/social media.
- Respond to OSU Ag Program inquiries from applied and admitted students via phone, email, or other appropriate communication process.
- Coordinate program tours with EOU Admissions department, campus visitors, and Ambassador Advisor.
- Coordinate with appropriate entities for scheduling and announcement of events.
30% Program Administrative Support:
- Oversee the design, ordering, and printing of teaching and recruiting materials.
- Maintain/order Program office materials and supplies, and submit billing for services.
- Reconcile purchases on procurement card.
- Manage program office equipment, including liaison between OSU and EOU on technology services for classrooms, faculty offices and student work areas. Maintain the program inventory list.
- Update manuals related to unit or department academic programs or services, to include writing, editing, proofing, and completing final drafts.
- Serve as the Scholarship Administrator for scholarship software, including pulling reports and assigning system roles for faculty in the program.
- Schedule maintenance and keep a log for program vehicles.
40%
EOANRP
Student Services Program Support:
- Assist the Head Advisor with updating and maintaining student files and database with current and accurate information.
- Ensure student records and files are maintained accurately and appropriately.
- Maintain student advising files by updating/maintaining individual student degree check sheets.
- Assist in updating, developing and reporting to the OSU and EOU Office of Registrars and other required reports.
Two years of general clerical experience. One year of which included typing, word processing, or other experience generating documents; OR An Associate’s degree in Office Occupations or Office Technology; OR Graduation from a private school of business with a Certificate in Office Occupations or Office Technology and one year of general clerical experience. College courses in Office Occupations or Office Technology will substitute for the required experience on a year-for-year basis.
Additional Required Qualifications
Proficiency in Microsoft Office suite: Word, Excel, PowerPoint, Publisher, Access.
Excellence verbal and written communication skills.
Effective organizational skills.
Demonstrated multi-tasking abilities.
Ability to work with minimal supervision.
This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per OSU Standard 576-055-0000 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months.
Previous experience working with student records.
Experience working in a university setting.
A demonstrable commitment to promoting and enhancing diversity.
This position will work in an office setting. Work hours will be arranged between 8-5pm Monday-Friday. Hours outside of 8-5 are limited but may be required for events.
This position is deemed essential and the incumbent may be expected to report to work during inclement weather, emergency and other University work curtailments or closures. No This position requires a clear and unambiguous commitment to compliance of all National Collegiate Athletic Association (NCAA) regulations for Division I (FBS) universities. No
Posting Detail Information
Posting Number
P04111CT
Number of Vacancies
1
Anticipated Appointment Begin Date
05/16/2023
Anticipated Appointment End Date
Posting Date
03/27/2023
Full Consideration Date
Closing Date
04/27/2023
Indicate how you intend to recruit for this search
Competitive / External - open to ALL qualified applicants
Special Instructions to Applicants
Applications will be reviewed based on the information submitted on the employment profile with education and work history along with any other requested documentation i.e. posting specific question responses, transcripts, etc.
Your profile
MUST
clearly show how you meet the minimum/required qualifications for the position. Resumes are NOT accepted at the application stage for classified staff positions.
Cover letters are optional for this position and will not be used for evaluating your qualifications.
Equivalent required experience is based on full-time equivalent (40 hours per week).
If you are using relevant volunteer experience to meet minimum qualifications, please include this information in the Employment History section of the application.
Cover letters are optional for this position and will not be used for evaluating your qualifications.
Equivalent required experience is based on full-time equivalent (40 hours per week).
If you are using relevant volunteer experience to meet minimum qualifications, please include this information in the Employment History section of the application.
Typically, the starting salary is at the lower end of the salary range.
For additional information please contact:
Penelope (Penny) Diebel
Penelope.diebel@oregonstate.edu
541-737-5317
Penelope (Penny) Diebel
Penelope.diebel@oregonstate.edu
541-737-5317
OSU is committed to the health of our local and global community. All employees and students are required to comply with the university’s COVID-19 Vaccination Program. Please visit
https://covid.oregonstate.edu/ for additional information about OSU’s plans for safety and success, as well as options for compliance with the vaccination program.
OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community.
OSU will conduct a review of the National Sex Offender Public website prior to hire.
This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a Criminal History Check and be determined to be position qualified as per University Standard 05-010 et seq. Incumbents are required to self-report convictions. Offers of employment are contingent upon meeting all minimum qualifications including the Criminal History Check Requirement.
This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a Criminal History Check and be determined to be position qualified as per University Standard 05-010 et seq. Incumbents are required to self-report convictions. Offers of employment are contingent upon meeting all minimum qualifications including the Criminal History Check Requirement.
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