Job Summary

The primary purpose of the Payroll Specialist is to process employee payroll timely and accurately. Collects and verifies employee data, computes wages, and ensures employees receive correct payment.

Essential Functions

Every effort has been made to make your job description as complete as possible. However, it in no way states or implies that these are the only duties you will be required to perform. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or is a logical assignment to the position.

Residents Rights, Compliance, and Safety

• Ensures protected health information (PHI) and personally identifiable information (PII) is kept confidential.
• Ensures the confidentiality of proprietary company information.
• Reports all allegations of patient abuse, neglect and/or misappropriation of property.
• Follows established safety policies and procedures.
• Participates in all required internal and external audits.

Staff Development

• Attends, provides, and participates in scheduled in-service training, educational classes, and meetings. Devotes adequate time and attention to personal development and training.
• Develops training materials and provides training to staff regarding payroll procedures.
• Completes assigned Relias training.

Payroll Responsibilities

• Collects and verifies employee and timekeeping data.
• Computes wages, deductions, commissions, benefits, etc.
• Reviews computed wages to ensure accuracy.
• Issues paychecks.
• Updates payroll information for promotions, transfers, terminations, and new hires.
• Records and maintains employee records and payroll transactions.
• Prepares statements reflecting earnings, taxes, and deductions.
• Answers questions and resolves issues regarding payroll.
• Assists with Care Line calls as needed and instructed.
• Ensures compliance with company policies, relevant industry regulations, tax, and deduction laws.
• Prepares payroll reports for management and auditing purposes.

Administrative Responsibilities

• Maintains an organized work environment and ensures filing is completed in a timely manner.
• Coordinates work with the work of other departments.
• Assists in developing and updating departmental procedures and policies.
• Follows organization policies and procedures.
• Attends and participates in staff meetings, departmental head meetings, and other company meetings and sits on required committees.
• Maintains confidentiality of all payroll information.
• Performs any miscellaneous work assignments as may be required.

Education/Qualifications

• Associates degree in business or related field.
• Must be able to read, write, speak, and understand the English language.
• Must possess the ability to make independent decisions when circumstances warrant such action.
• Must possess the ability to deal tactfully with personnel.
• Strong attention to detail.
• Demonstrates excellent analytical skills.
• Persons who have been found guilty by a court of law of misappropriation, forgery, fraud, or theft are ineligible for this position.

Experience

• 3 years’ experience in payroll administration. Multi-facility preferred.
• Knowledge of payroll practices/procedures and applicable employment laws/regulations.
• Experience in the Long-Term Care or healthcare industry preferred.
• Demonstrated computer skills are required for this position. Must be proficient with Microsoft Office products including Word, Excel, PowerPoint, Outlook, etc.

Physical Demands

• Primarily sedentary in nature with lifting of approximately 10 to 25 pounds with occasional lifting of small objects; sitting, standing, walking, talking, hearing, and fingering. The employee is required to stand and walk on occasion. Specific vision abilities required by this job include close vision, distance vision, and peripheral vision.
• This position requires extensive use of office equipment including computers, phones, fax, scanner, etc. Repeating motions that may include the wrists, hands and/or fingers.

Travel

• N/A

Working Environment/Conditions

• Primarily inside in well-lighted, well-ventilated areas with minimal exposure to disagreeable conditions. Is subject to hostile and emotionally upset personnel.
• This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Principle Contacts

• Works closely with facility staff, office staff, Corporate HR Director, and the Chief Financial Officer.

General Requirements

Must be able to execute the terms and conditions set forth in the Employee Handbook and Code of Conduct, including, but not limited to:

• Works in a safety-conscious manner, which ensures that safe work practices are used in order not to pose a risk to self or others in the workplace. Reports any safety violations or hazards to supervisor.
• Complies with company policies and procedures and local, state, and federal regulations.
• Adheres to policy on Drug-Free Workplace
• Interacts in a tactful, diplomatic, and professional manner.
• Maintains a dependable attendance record and adheres to standards of cleanliness, grooming, hygiene, and dress code.
• Takes positive action to ensure equal opportunity in the conduct of all business activities without regard to race, color, religion, sex, gender identity, sexual orientation, age, national origin, disability, citizenship, veteran status, or any other legally protected category.
• Must exercise a reasonable degree of judgment and possesses the ability to recognize appropriate company policies and applicable laws that apply in each situation and follow them

Other Duties and Acknowledgements

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Job Type: Full-time

Benefits:

• 
  401(k) matching
• Dental insurance
• Disability insurance
• Employee assistance program
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Physical setting:

• 
  Office

Schedule:

• 
  Day shift
• Monday to Friday

Ability to commute/relocate:

• 
  Claremont, NC: Reliably commute or planning to relocate before starting work (Required)

Experience:

• 
  Payroll: 1 year (Required)

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