PROGRAM COORDINATOR Job at University of Washington
Benefits:
As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here.
As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.
UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty.
The University of Washington Tacoma is an anchor institution that is deeply invested in its local communities and in student success. As one of three campuses of a world-class university, UW Tacoma is dedicated to interdisciplinary and innovative teaching and scholarship and to engaging the community in mutually beneficial partnerships. UW Tacoma’s commitment to access and diversity is central to an environment where students, staff, faculty and South Sound residents find abundant opportunities for intellectual, personal and professional growth. More information about UW Tacoma and its strategic plan can be found here.
The School of Urban Studies has an outstanding opportunity for a Program Coordinator.
KEY RESPONSIBILITIES
Responsibilities include coordination of general administrative and operational activities.
Administrative Support
Independently advise students, staff, program participants and/or the public regarding program content, policies, procedures and activities; make referrals as needed.
Perform complex work processing tasks such as merging, sorting and integrating graphics with text; design and create invitations, brochures and flyers for special program events using desktop publishing.
Order, receive, and maintain inventory of office supplies.
Oversee website and routinely update web pages, social media, documents, links, forms, images, directories, etc. Provide input on improvements to website with the primary goal of providing up-to-date information for prospective and current students.
Onboarding new faculty and staff with office needs.
Perform other duties as assigned.
Fiscal Support
Prepare and track payment for supplies, services, travel, and reimbursements.
Provide budgetary support for processing of purchases, reimbursement, and budget reconciliation.
Monitor and maintain expenditures on course fee budget.
Making purchases via procurement card and reconciling monthly.
Perform other duties as assigned.
Student Communication
Communicate with students as directed by the Dean and Director.
Manage school listservs.
Perform other duties as assigned.
Admissions
Manage undergraduate GIS Certificate Program applications; receive, process, track and maintain records.
Use spreadsheet/database software to develop and maintain student records
Keep applicants informed as to application status
Assist GIS Certificate Program faculty coordinator and GIS Recruiter
Participate in recruitment activities and info sessions.
Attend meetings as program representative.
Promote program on campus.
Assist Urban Studies Advisor.
Event Coordination
Plan, coordinate, schedule, and monitor program-related activities, meetings, and events.
Develop, create, and distribute event-specific posters, flyers, and brochures for publicity, coordinate mailings; use word processing, graphics, statistical, spreadsheet and/or database software.
Serve as primary department 25-Live user.
Curriculum Management
Create online curriculum applications using UW Curriculum Management System (Kuali).
Review draft applications provided by faculty – negotiate edits and corrections and otherwise scrub applications to meet APCC and UW Curriculum Office approval standards. This includes applications for any new courses, course modifications, and retirement/deletion of courses.
Communicate status of applications to faculty, Dean and Director.
Serve as program liaison to UWT APCC and UW Curriculum Office; correspond with said parties and problem solve content and technical issues.
MINIMUM REQUIREMENTS:
High school graduation or equivalent AND two years’ experience with undergraduate programs of internship programs OR equivalent education/experience.
ADDITIONAL REQUIREMENTS:
Competitive candidates will have excellent oral and written communication skills, possess strong customer-service skills, have the ability to develop effective working relationships among staff, faculty, students and other members of the UW community. They will have the ability to work with various and occasionally competing priorities and time-sensitive situations and information, and will have experience working with diverse populations.
Experience in providing administrative support and overseeing and executing office operations.
Ability to work independently and within a team atmosphere.
Proficiency using Microsoft Office applications and experience performing complex functions (including mail merges and producing reports and charts) using Microsoft Office Suite (Word, Excel, PowerPoint and Access).
DESIRED QUALIFICATIONS:
Bachelor’s Degree in any major
Experience working in higher education
Application Process:
The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty.
The University of Washington Tacoma is an anchor institution that is deeply invested in its local communities and in student success. As one of three campuses of a world-class university, UW Tacoma is dedicated to interdisciplinary and innovative teaching and scholarship and to engaging the community in mutually beneficial partnerships. UW Tacoma’s commitment to access and diversity is central to an environment where students, staff, faculty and South Sound residents find abundant opportunities for intellectual, personal and professional growth. More information about UW Tacoma and its strategic plan can be found here.
The School of Urban Studies has an outstanding opportunity for a Program Coordinator.
KEY RESPONSIBILITIES
Responsibilities include coordination of general administrative and operational activities.
Administrative Support
Fiscal Support
Student Communication
Admissions
Event Coordination
Curriculum Management
MINIMUM REQUIREMENTS:
ADDITIONAL REQUIREMENTS:
Competitive candidates will have excellent oral and written communication skills, possess strong customer-service skills, have the ability to develop effective working relationships among staff, faculty, students and other members of the UW community. They will have the ability to work with various and occasionally competing priorities and time-sensitive situations and information, and will have experience working with diverse populations.
DESIRED QUALIFICATIONS:
Application Process:
The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.
The University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information.
To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or dso@uw.edu.
Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.
COVID-19 VACCINATION REQUIREMENT
Employees of the University of Washington are required to be fully vaccinated against COVID-19 unless a medical or religious exemption is approved. Being fully vaccinated means that an individual is at least two weeks past their final dose of an authorized COVID-19 vaccine regimen. As a condition of employment, newly hired employees will be required to provide proof of their COVID-19 vaccination. View the Final candidate guide to COVID-19 vaccination requirement webpage for information about the medical or religious exemption process for final candidates.
Please Note :
ajayjain.com is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, ajayjain.com provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, Site.com is the ideal place to find your next job.