TxDOT's San Antonio District is looking for a Records Coordinator I, II, or III to work out of our District Laboratory and join our Quality Management Team. Our team is responsible for ensuring that all testing performed in our state highways meet the requirements of our Quality Assurance Program.
We are looking for a proactive individual that has the ability to communicate effectively and be able to contact multiple entities in order to resolve daily issues. In addition, this individual must have the ability to request and revise submitted documents and store them in accordance with our records retention system.

Starting Yearly Salary:

Records Coordinator I (B14): $31,144.00 - $42,146.00

Records Coordinator II (B16): $34,918.00 - $47,275.00

Records Coordinator III (B18): $39,521.00 - $54,584.00

This position is for (1) Records Coordinator I, II, or III depending on business need and applicant's qualifications. TxDOT reserves the sole right in determining the level of position based on business needs and the applicants work experience, education, skill level and all other appropriate factors

At TxDOT, we value employee work-life balance. In keeping with our commitment to this value, our employees benefit from a wide array of programs and activities that include:

• Low Turnover
• Retirement Pension
• Alternative Work Schedules
• Paid Leave/Holidays
• Health Premiums paid at 100% for full-time employees
• On the Job Training
• Tuition Assistance Program
• Comprehensive Wellness Program/Wellness Leave Incentives
• Career Development Programs/Opportunities for advancement

For a complete list of our total compensation package please visit our website at: Total Compensation Package
To view benefits available to all State of Texas employees visit: Benefits at a Glance | ERS (texas.gov)

Performs highly complex records management work coordinating the classification, retention, disposition, and protection of
Department records for a district or division in accordance with state-mandated laws concerning document and records retention and disposition requirements. Work requires contact with Department staff, other state agencies, contractors, and the public. Employees at this level establish their own work plan and priorities to meet set objectives. Issues are rarely referred to the supervisor but are handled at the occurrence.

Essential Duties:

Records Coordinator I:

• Logs, files, and cross-references correspondence; and verifies documents/records.
• Scans documents for conversion to electronic imaging.
• Creates and/or maintains records tracking databases.
• Assists in maintaining the district/division records file plan.

Records Coordinator II:

In addition to the duties listed above:

• Maintains the district/division records file plan.
• Researches and responds to requests for documentation and records.
• Communicates records and information management rules, policies, and procedures.
• Performs other job responsibilities as assigned.

Records Coordinator III:

In addition to the duties listed above:

• Establishes and maintains the district/division records file plan.
• Performs other job responsibilities as assigned.

Minimum Qualifications:

Experience:

Records Coordinator I: 1 year experience in administrative, general clerical, library, records management, or related experience.

Records Coordinator II: 3 years experience in administrative, general clerical, library, records management, or related experience.

Records Coordinator III: 4 years experience in administrative, general clerical, library, records management, or related experience.

All Levels:

• Education: Bachelor's Degree in related discipline. Relevant work experience may be substituted for degree on a year per year basis. Substitutions for Minimum Qualifications
• Experience can be satisfied by fulltime or prorated part-time equivalent. Related graduate level education may be substituted for experience on a year per year basis.
• Related graduate level education may be substituted for experience on a year per year basis.

Licenses and Certifications: Valid driver’s license. This position requires driving a state vehicle.

Competencies:

• Records management principles and procedures
• Automated records storage and database retrieval systems
• Analyzing and organizing data
• Using computers, applications and systems
• Customer service and public relations for maintaining effective working relationships with individuals and groups
• Collaborates and cooperates with others and builds effective working relationships with internal and external members to accomplish organizational goals
• Analyzing and organizing business and technical data
• Communicating technical information effectively

Physical Requirements and Working Conditions:

• Light work: Lift up to 20 lbs at a time and frequently lift or carry objects up to 10 lbs
• Repetitive Motion-substantial movements of the wrists, hands, and/or fingers
• Close Visual Acuity-work includes data/figures; view a computer screen; extensive reading

Conditions of Employment:
Please click this link to read the standard conditions of employment for all positions: Standard Conditions of Employment (TxDOT)

TxDOT is committed to hiring veterans. To assist in determining whether your military experience may pertain to the minimum requirements for this position, Military Occupational Specialty (MOS) codes from each branch of the U.S. Armed Forces have been assigned to each state classification code/title where applicable. The MOS codes are grouped by occupational category.

To view the MOS codes please click on link below and click on the appropriate occupational category.

https://hr.sao.texas.gov/CompensationSystem/JobDescriptions

The Texas Department of Transportation is an Equal Opportunity/Affirmative Action Employer, and does not tolerate discrimination in the workplace. We are committed to a diverse and inclusive workplace. All employment is decided on the basis of qualifications, merit and business need.

If requested, reasonable accommodations will be made for persons with disabilities for any part of the employment process in accordance with the Americans with Disabilities Action of 1990.

Please click this link to read the information for applicants: Additional Applicant Information