Description

The Department of Children, Youth, and Families (DCYF) was created to be a comprehensive agency exclusively dedicated to the social, emotional, and physical well-being of children, youth, and families regardless of race, ethnicity, sexual orientation, or other socioeconomic factors. We believe our workforce should reflect the communities we serve and are actively searching for candidates that reflect that diversity.

We're looking for a Secretary Senior to join our team to provide administrative support, working toward the common goal of eliminating child and youth outcome disparities based on race and ethnicity. Our vision is that "All Washington's children and youth grow up safe and healthy-thriving physically, emotionally, and educationally, nurtured by family and community.

The Opportunity:
Are you an organized individual who can prioritize and meet deadlines? We need your secretarial experience at our Long Beach O ffice to assist our efforts to support families and communities in keeping children safe. You will provide secretarial services and assistance to relieve day-to-day secretarial duties from supervisors and staff.

Some of what you'll do:

• Provide secretarial support to a unit of social service specialists and provide reception coverage.
• Screen calls and visitors, draft correspondence, inventory control.
• Update and maintain the unit calendar for meetings, staffings, and appointments.
• Establish and/or revise electronic or manual record-keeping systems and databases to meet current office needs.
• Order, receive and maintain the necessary forms, supplies, and equipment for general office function.
• Order office equipment, and schedule maintenance of equipment.
• Open and close records, split case volumes, process closed or inactive files for storage.
• Take notes and transcribe meeting minutes, and assist with obtaining translation and interpreter services.
• Scan and upload documents into cases.
• Process Court Reports and update Legal.
• Process requests for Birth Certificates and Social Security cards.
• Assist with maintenance of state vehicles. (valid driver's license required)

What we are looking for:

• High school diploma or GED and two years of clerical experience that includes keyboarding and typing.
• Computer Skills including databases and spreadsheets. Knowledge of Microsoft Suite programs; Word, Excel, Outlook.
• Use online applications and different software to perform varied tasks.
• Prioritize workload to meet deadlines.
• Flexible and able to multi-task in a high-stress environment.
• Team player.
• Hold a valid driver’s license and comply with Washington State’s liability laws when operating a privately-owned vehicle while on state business.

In addition to those required qualifications, our ideal applicant will also have some or all of the following:

• Ability to adhere to strict confidentiality standards.
• Previously demonstrated excellent time management skills.
• Previously demonstrated ability to complete assignments accurately and on time.
• Previously demonstrated ability to understand quality customer service for both internal and external clients.
• Previously demonstrated skill indiscretion and good communication.
• Ability to promote teamwork by setting the example of helpfulness and willingness to assist others in completing other unit tasks.
• Demonstrate initiative and share ideas.

How do I apply?
In addition to completing the online application, applicants must attach the following documents to their profile in order to be considered for this position:

• Letter of interest describing how you meet the specific qualifications for this position.
• Current resume

Supplemental Information:
Per Governor Inslee's Directive 22-13.1 state employees must be fully vaccinated against COVID-19. Please note that any offer of employment is contingent upon you providing verification of your vaccine status, having an approved medical accommodation, or having an approved religious accommodation. No start date will be approved until you have either verified your vaccine status or have an approved accommodation.

Prior to a new hire, a background check including criminal history may be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.

To take advantage of Veteran's preference please attach your DD-214, member 4 long-form, or your NGB-22. Please black out your social security number prior to attaching.

DCYF is an equal opportunity employer and supports equity, diversity, inclusion and respect.

This position is covered by a Collective Bargaining Agreement.

This recruitment may be used to fill multiple vacancies.

The initial screening will be based on the content and completeness of your application and the materials submitted. All information may be verified and documentation may be required. Applications with comments such as "see attachments" or "N/A" in the supplemental question responses will be considered incomplete.

Need accommodation throughout the application/interview process? Unable to apply on-line? Contact the Recruitment team at dcyf.jobs@dcyf.wa.gov or 360-280-3705 or the Telecommunications Device for the Deaf at 800-833-6388

Experiencing technical difficulties creating, accessing or completing your application? Call NEOGOV toll-free at (855) 524-5627 or email support@neogov.com.

2023-02510