Senior Fiscal technician Job at Northern Virginia Community College
Posting Summary
Working Title
Senior Fiscal technician
Role Title
Admin and Office Spec III
Role Code
19013-FP
FLSA
Non-Exempt
Pay Band
03
Position Number
28000186
Agency
Northern VA Community College
Division
NV280-VP Administration
Work Location
Fairfax County - 059
Hiring Range
$50,000 - $60,000
Emergency/Essential Personnel
No
EEO Category
E-Paraprofessional
Full Time or Part Time
Full Time
Does this position have telework options? -Telework options are subject to change based on business needs-
Yes
Does this position have a bilingual or multilingual skill requirement or preference?
Work Schedule
M-F, 8:30 AM to 5:00 PM
Sensitive Position
No
Job Description
General Description:
The Fiscal Technician, reporting to the SPCC and Receiving Program Administrator, supports the college charge card program and receiving operations. This position performs essential administrative functions, ensuring proper accounting, documentation and procedures are followed for payment processing.This is an entry to mid-level position.
Duties and Tasks:
The Fiscal Technician, reporting to the SPCC and Receiving Program Administrator, supports the college charge card program and receiving operations. This position performs essential administrative functions, ensuring proper accounting, documentation and procedures are followed for payment processing.This is an entry to mid-level position.
Duties and Tasks:
- The Fiscal Technician performs administrative tasks that includes customer support, reporting, filing and data processing.
- Reviews charge card reconciliation submittals to ensure purchases are compliant and documents are submitted in a timely manner.
- Receives against orders in eVA, following established procedures and protocols to ensure prompt payment of invoices.
Essential Functions:
- Essential functions include charge card reconciliation review, performing eVA receiving for central departments and facilities, resolving customer issues, and communication with campus departments, staff, and the Shared Services Center to resolve procurement-related or receiving questions and issues.
Marginal Functions:
- Marginal functions include monitoring multiple inboxes, monitoring the college exception payment queues and sending invoices to end users for approval.
- Performs backup receiving for campus storekeepers and assists with preparing documents and reports for tracking and audits.
Special Assignments
May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.
KSA's/Required Qualifications
Required KSAs:
- Ability to effectively communicate orally and in writing.
- Skilled in customer service with a focus on effectively building and fostering relationships and responding to customer inquiries with a sense of urgency and professionalism.
- Ability to use Microsoft Word, Excel, and Outlook and technical skills and ability to learn new software systems quickly and easily.
- Highly organized and ability to learn a variety of new tasks, processes, policies, and procedures.
- Detail-oriented.
- Ability to interact well with others and successfully participate in a strongly team-oriented environment.
- Advanced proficiency in MS Office suite, including Excel and Word required.
Required Qualifications:
- Associate’s degree in accounting, finance or related field from accredited college /university or a combination of education, training, and experience.
- Some experience in accounting or financial customer service-related field.
Preferred Qualifications
Preferred Qualifications:
- Bachelor’s Degree from accredited college or university with a concentration in accounting, finance or related field or a combination of education, training, and experience.
- Some experience working in higher education, finance, or administration.
- Some experience using Bank of America Works and knowledge of the College’s budgeting and procurement systems (AIS, eVA).
- Some experience with Oracle/PeopleSoft accounts payable and purchase order modules
Operation of a State Vehicle
No
Supervises Employees
No
Required Travel
N/A
Posting Detail Information
Posting Number
CLS_2043P
Recruitment Type
General Public - G
Position End Date (if temporary)
Job Open Date
03/08/2023
Job Close Date
04/27/2023
Open Until Filled
No
Agency Website
www.nvcc.edu
Contact Name
Email
Phone Number
Special Instructions to Applicants
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their Certificate of Disability (COD) provided by a Certified Rehabilitation Counselor within the Department for Aging & Rehabilitative Services (DARS). Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS to get their Certificate of Disability. If you need to get a Certificate of Disability, use this link:
https://www.vadars.org/drs/cpid/PWContact.aspx , or call DARS at 800- 552-5019.
Additional Information
Northern Virginia Community College (NOVA) is the largest public institution of higher education in the Commonwealth of Virginia and one of the largest community colleges in the nation. NOVA enrolls nearly 75,000 students on its six campuses in Alexandria, Annandale, Sterling, Manassas, Springfield, and Woodbridge, as well as through NOVA Online and high school dual enrollment programs. The College offers more than 100 affordable associate degree and certificate programs to help our students reach their academic and professional goals in some of the most in-demand careers.
At NOVA, we are deeply committed to fostering an inclusive community for all students, faculty, and staff, and our diverse workforce is representative of this commitment. To this end, we encourage all applicants seeking to add value through their diverse backgrounds, experiences, and interests to consider employment opportunities with NOVA. To learn more about NOVA’s commitment to inclusive excellence, please visit
our website.
NOVA offers eligible employees a benefits package that includes a comprehensive health and dental insurance program, generous paid leave, deferred compensation plans, paid parental leave, state employee discounts, and a solid and secure retirement program.
We strive to ensure our employees have the tools and development opportunities to support and promote NOVA’s mission. For more information about NOVA and its programs and services, please visit our website at
www.nvcc.edu.
The security of our students, faculty, and staff is very important at
NOVA
. Please take a moment to review
NOVA’s Annual Security Reports.
Background Check Statement Disclaimer
The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest.
EEO Statement
The Virginia Community College System, an EEO employer, welcomes applications from people of all backgrounds and recognizes the benefits of a diverse workforce. Therefore, the VCCS is committed to providing a work environment free of discrimination and harassment. Employment decisions are based on business needs, job requirements and individual qualifications. We prohibit discrimination and harassment on the basis of race, color, religion, sex, national origin, age, sexual orientation, mental or physical disabilities, political affiliation, veteran status, gender identity, or other non-merit factors.
ADA Statement
The VCCS is an EOE and Affirmative Action Employer. In compliance with the Americans with Disabilities Acts (ADA and ADAAA), VCCS will provide, if requested, reasonable accommodation to applicants in need of access to the application, interviewing and selection processes.
E-Verify Statement
VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.
Supplemental Questions
Required fields are indicated with an asterisk (*).
- * I understand that only information provided at the time of the application submission will be considered when determining my qualifications and only responses to
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