Position Description

This position is for Legal Secretary II. Judicial secretary to Hearing Officer (HO) responsible for calendaring duties including reset dates, notices, and of stacked and time certain hearings. Direct HO liaison for telephone status checks responsible for informing HO of case status for instruction. Provides skilled legal clerical support, creating and monitoring all court correspondence, pleadings, motions, orders, resets, stipulations, application and decisions for HO signature. Distinguish priorities and prepare files for the courtroom, record all court proceedings, and note all changes on HO daily calendar. Acts as a liaison with all respondents and attends all hearings. Responsible for preparing and providing information for all public records requests as well as responses for all subpoena's duces tecum within time constraints. Acts as HO liaison to the public, attorneys, board members, laymen, employer representatives. Prepares all industry notices and provides all necessary documentation for board meetings. Perform all clerical and administrative duties as may be necessary including any additional duties as assigned. In addition to the duties listed above, this position may serve as a roaming secretary to assist with extended absences and fill future vacancies.

Legal Secretaries perform specialized secretarial duties for attorneys, administrative law judges, and/or hearings/appeals officers including preparing legal documents and correspondence; calendaring; maintaining records; and providing assistance on routine problems and inquiries which are not of a legal nature.

Incumbents possess a degree of knowledge and proficiency sufficient to perform work independently with little or no additional training.

To see full Class Specifications visit: http://hr.nv.gov/Resources/ClassSpecs/Class_Specifications-2_0//

Minimum Qualifications

• Graduation from high school or equivalent education and three years of clerical experience, two of which were performing progressively responsible legal secretarial work in a training capacity; OR one year of experience as a Legal Secretary I in Nevada State service; OR an equivalent combination of education and experience as described above.

  
  

The Examination

Application Evaluation Exam

• The exam will consist of an application and resume evaluation. It is essential that applications/resumes include detailed information with time frames regarding education and experience. The most qualified applicants will be contacted by the hiring agency for interview. The hiring agency may require specific skills related testing as part of the interviewing process.

Special Requirements