Administrative Assistant - Records Clerk Job at State of New Mexico
State of New Mexico Clayton, NM
Salary
$16.15 - $24.23 Hourly
$33,592 - $50,388 Annually
This position is a Pay Band 45
Posting Details
Interviews are anticipated to be conducted within two weeks of closing date.
Why does the job exist?
Position will assist with records in logging and tracking all inmate release dates. Employees in this role are responsible for a highly controlled records management system that involves high volume and variety. Employees maintain a high degree of coordination between data processing and records management.
How does it get done?
- Provide direct support to the Classification Office
- Maintain confidential inmate records
- Receive and disseminate correspondence as required
- Archive facility files
- Assist with training newer support staff
- Maintain daily, weekly, monthly and yearly reports
Who are the customers?
- New Mexico Corrections Department
- Public
- Vendors
Ideal Candidate
- Data Entry
- Records keeping
- Maintaining confidential records/information
Minimum Qualification
High School Diploma or Equivalent and six (6) months of directly related experience in office administration. Substitutions Apply. See Substitution Table below.
Substitution Table
These combinations of education and experience qualify you for the position:
- Education and years of experience must be related to the purpose of the position.
- If Minimum Qualification requires a specific number of "semester hours" in a field (e.g. 6 semester hours in Accounting), applicants MUST have those semester hours in order to meet the minimum qualifications. No substitutions apply for semester hours.
Employment Requirements
Must possess and maintain a valid New Mexico Driver's License. Employment is subject to a pre-employment background investigation and is conditional pending results.
Working Conditions
State of New Mexico employees may be impacted by the Public Health Order dated December 19, 2022, which requires facilities licensed or certified by the Centers for Medicare and Medicaid Services ("CMS"), including all hospital types, long-term care facilities, nursing homes, hospice facilities and rehabilitation facilities, as well as assisted living facilities and adult day care settings, to adhere to all COVID-related requirements prescribed by CMS, including, but not limited to masking and staff vaccination.
Work is performed in an adult prison environment, which includes daily contact with and supervision of inmates. Willingness to work in a correctional facility, may be required to work odd hours, overtime, holidays, and weekends.
Supplemental Information
Benefits:
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Agency Contact Information: Aurora Padilla (575) 374-4005, or email Aurora.Padilla@cd.nm.govEmail
For information on Statutory Requirements for this position, click the Classification Description link on the job advertisement.
Bargaining Unit Position
This position is not covered by a collective bargaining agreement.
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