Executive Assistant -Administrative Office of the Courts (AOC)-Non-Tenured (NT) Job at Kentucky Department Of Corrections
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5/10/2023 (8:00 PM EDT)
23-03854
Executive Assistant -Administrative Office of the Courts (AOC)-Non-Tenured (NT)
Pay Grade
11
Salary
$36,616.34 - $48,736.61
Employment Type
Judicial Branch | Administrative Office of the Courts | 37.5 HR/WK
Hiring Agency
Judicial | Court of Justice
Location
100 Millcreek Park Frankfort KY 40601 USA
Description
The Kentucky Judicial Conduct Commission functions under the Kentucky Court of Justice which offers the many benefits of state government employment, including generous vacation and sick time, health insurance and a retirement plan. The Court of Justice values diversity and inclusion and is committed to fair and equal treatment, regardless of race, gender, religion, ethnicity, and sexual orientation. The Court of Justice also promotes a healthy work/life balance.
The Kentucky Judicial Conduct Commission has an opening for an Executive Assistant. The Commission’s mission is to protect the public, to encourage judges, commissioners, and candidates for judicial office to maintain high standards of conduct, and to promote public confidence in the integrity, independence, competence, and impartiality of the judiciary.
The executive assistant relieves the executive secretary of operational and administrative details and performs administrative functions that require a thorough knowledge of judicial conduct commission (JCC) policies, procedures, and operations. The executive assistant will be responsible for managing the commission office administrative duties.
Examples of Duties or Responsiblities of this classification:
The Kentucky Judicial Conduct Commission has an opening for an Executive Assistant. The Commission’s mission is to protect the public, to encourage judges, commissioners, and candidates for judicial office to maintain high standards of conduct, and to promote public confidence in the integrity, independence, competence, and impartiality of the judiciary.
The executive assistant relieves the executive secretary of operational and administrative details and performs administrative functions that require a thorough knowledge of judicial conduct commission (JCC) policies, procedures, and operations. The executive assistant will be responsible for managing the commission office administrative duties.
Examples of Duties or Responsiblities of this classification:
- Manage and maintain commission schedules, including scheduling travel and hearings, scheduling meetings, and making changes to appointments/meetings.
- Maintain all information, including oral, written, or electronic, and organize files in a manner that ensures its confidentiality.
- Process complaints and prepare meeting materials for commission review.
- Attends all commission meetings and prepares agendas, minutes and meeting correspondence following commission meetings for distribution or approval, inspecting the documents for completeness and accuracy.
- Answer calls regarding the complaint process and direct calls to the executive secretary as necessary.
- Regular communication with members including judges, lawyers, and citizen members. Compile and maintain public sanction history for commission review, distribution, and publication.
- Maintain access database of historical and current commission records. Analyze statistical data, create, and publish the commission's annual report. Administrative and technical support for commission issued iPads.
- Other duties as assigned..
Minimum Requirements
EDUCATION: BACHELOR’S DEGREE IN BUSINESS-RELATED FIELD
EXPERIENCE, TRAINING, OR SKILLS: ASSOCIATE DEGREE AND RELATED JOB EXPERIENCE WILL SUBSTITUTE FOR BACHELOR'S DEGREE 1:1
Substitute EDUCATION for EXPERIENCE: Assoc/ 3 years job related experience or High School Diploma/ 5 years job related experience.
Substitute EXPERIENCE for EDUCATION: NONE
SPECIAL REQUIREMENTS (AGE, LICENSURE, REGULATION, ETC.): MUST BE PROFICIENT IN THE FOLLOWING MICROSOFT PROGRAMS: OUTLOOK, WORD, EXCEL, ACCESS, PUBLISHER. MUST ALSO BE PROFICIENT IN ABOBE ACROBAT AND WITH APPLE IPADS. MUST HAVE EXCELLENT WRITTEN AND COMMUNICATION SKILLS.
Working Conditions
Work is primarily performed in an office setting.
If you have questions about this advertisement, please contact Jimmy Shaffer at jimmyshaffer@kycourts.net or 502-564-1231.
An Equal Opportunity Employer M/F/D
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