Job Summary:

This role can be officed out of the, Williston or Watford City, ND. locations.

The Payroll Specialist will report directly to the VP of finance and work closely with other members of the finance / accounting team. Responsible for the day-to-day Administration of the payroll function to ensure payroll is processed for the bi-weekly pay processing deadline. This includes coordinating with the finance and HR department to process payrolls for all employees, monitor payroll schedules and facilitating / assisting in any other pay-related change functions in our systems. This position also works with the Senior accountant to complete the billing and invoicing process.Works as the point of contact for employees with payroll inquiries, related to federal, state, and other withholdings, payroll deductions, direct deposit, and other pay issues. The Payroll Specialist should be able to handle confidential information in a professional manner.

Supervisory Responsibilities:

• None

Duties/Responsibilities:

Billing /Invoicing Daily - Weekly Tasks (to include but not limited to):

• View field tickets for errors and look for any work that should need to be billed daily.
• Send invoices for signature.
• Enter tickets into Open Ticket System for invoicing.
• Enter any returned signed invoices into Open Invoice System.

Payroll Daily - Weekly Tasks (to include but not limited to):

• Act as the point of contact for any payroll related employee issues or concerns.
• Set up New hires in Payroll system.
• Collaborate with HR team to process pay changes, job changes, etc. in the payroll and time reporting systems.
• Collaborate with HR Team in the processing of employee terminations (reconciling final pay, withholding, reimbursements, etc.) and terminating employee in Payroll and timekeeping systems.
• Analysis of payroll reports, data integrity and any other payroll related items as assigned.

Payroll Biweekly Tasks (to include but not limited to)::

• Reconcile employee hours for payroll.
• Process payroll.
• File biweekly 941 reports (on website).
• Create and submit 401k report for employee contributions.
• Reconcile PTO balances and run report to ensure data integrity and accuracy between systems (in collaboration with HR Team).
• Pay all payroll related liabilities to include but not limited to wage garnishments (child support orders, etc.), benefits, PTO, reimbursements, etc.

Payroll Monthly Tasks (to include but not limited to):

• Submit payment for employee benefits (Health, Dental, Vision, Life Ins, Short Term Disability) after HR reconciles the billing accuracy against employee data.
• Reconcile Payroll Liabilities to include but not limited to: Compensation, PTO, benefits, bonus payments, reimbursements, and any “claw back” funds owed to the company.
• Reconcile Payroll clearing account.
• Report wages to Montana State Fund.

Payroll Quarterly Tasks (to include but not limited to):

• Prepare and file all payroll reports and payroll taxes.
• Complete quarterly Federal 941 form.
• File and report to ND and MT state unemployment.
• ND state Withholding (any other state withholding, if applicable).
• Multiple Worksite Reporting (if applicable).

Payroll Annual Tasks (to include but not limited to):

• Annual WSI Reporting and audit preparation.
• Prepare annual payroll reporting and W-2’s.
• Annual preparation and reporting for 401k Census audit.
• Open enrollment – enter new open enrollment deductions into payroll system.
• File and pay Federal 940s.

As Needed Tasks (to include but not limited to):

• Assist finance team with any reporting or projects that may arise.
• Work with Field Managers and Senior Accountant regarding any invoicing issues.
• Manage and maintain employee job titles between QuickBooks, Endeavor and BambooHR.

Required Skills/Abilities:

• Ability to maintain professionalism and a high degree of
• Understanding of accounting practices and current Maintains knowledge of industry trends to assist with compliance.
• Ability to identify legal requirements and government reporting
• While performing the duties of this job, the employee is required to be able to effectively communicate with other employees, managers, and all other relevant third parties involved with the jobs This includes (but may not be limited to) typing, speaking, reading, writing, and hearing.

Education and Experience:

Basic:

• Associate degree in accounting (or related field) or equivalent related work experience.
• Minimum 3 years’ experience in a Payroll position.
• Knowledge and experience in a billing and invoicing related position.
• General Knowledge and familiarity of the basic principles of finance, accounting, and
• Excellent time management skills, attention to detail, and high level of confidentiality required.
• Highly proficient in Microsoft Office (including strong Microsoft Excel, Word, Outlook, and Power Point skills).
• Experience with payroll processing systems and payroll software.
• Must pass a drug screen, MVR check, and background check pursuant to local, state, and federal (Position may require the applicant to participate in a Pre-Employment skills assessment).

Preferred:

• Experience in construction, manufacturing or oil and gas
• Associate degree in accounting, Business or
• Strong mathematical skills
• Prior experience in accounts payable
• Experience with QuickBooks software.

Physical Requirements:

The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job (but are not limited to). The employee is frequently required to sit, stand, walk, reach with arms and hands, climb or balance, and stoop, kneel, or crouch for extended periods of time, unassisted. Manual and finger dexterity and hand-eye coordination sufficient to operate office machinery are required. This job also requires full range of body motion to include handling and lifting. The incumbent must repeatedly lift and/or move up to 30 (THIRTY) pounds unassisted. Visual acuity, hearing, speaking, reading, and writing must be adequate to perform all required tasks in a safe manner.

Work Environment:

The noise level in the work environment can be loud. Work is usually done indoors and sometimes (rarely) at a client facility or job site. The incumbent may be expected to travel to other work sites with prior notice.

AAP/EEO Statement:

It is the policy of E&M Services, LLC to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state, or local law. In addition, E&M Services, LLC will provide reasonable accommodation for qualified individuals with disabilities.

Other Duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.