DUTIES:

• Performs administrative duties and supports requests from clients/customers, visitors, and staff, providing appropriate assistance and information.
• Assists the program supervisor and staff in assessing and meeting the needs of clients and organizations served by the program, planning appropriate services, and developing new projects, policies or procedures.
• Maintains files and records on behalf of program area.
• Assists in the evaluation of office procedures and recommends changes to increase efficiency and effectiveness of program operations.
• Oversees the maintenance of appointment log/calendar using electronic scheduling software and web-based systems.
• Acts in the capacity of other department office personnel as needed.
• Enters and compiles data for program area databases, including data entry required for successful billing claims for billable services.
• Creates a variety of written materials such as letters, program information fact sheets/pamphlets or event fliers.
• Works with program staff to inventory program supplies and research needs for future purchase requisitions/orders.
• This description is intended to illustrate the general nature and level of work being performed by persons assigned to this job. It may not be a comprehensive list of all duties and responsibilities required by a person so classified.

EDUCATION AND EXPERIENCE:

• Associate’s degree in office administration, management, or related field and one year of administrative office work experience; OR
• High school diploma or equivalent and a minimum of two years progressively more responsible administrative/clerical work experience preferably in department assigned.

SPECIAL REQUIREMENTS:

• Possession of a valid vehicle operator’s license and a vehicle.
• In times of a public health emergency, may be required to report for specialized assigned duties inside or outside of Berrien County.

REQUIRED KNOWLEDGE AND SKILLS:

• Good computer skills and experience with MS Office suite.
• Excellent attention to detail and organizational skills.
• Ability to prioritize work tasks and efficiently allocate and manage time.
• Ability to communicate and work effectively with coworkers and the general public.
• Excellent listening and writing skills.

DESIRED:

• Familiarity with community services in Berrien County.
• Experience working with diverse clients utilizing community services.

HOW TO APPLY:

Download a Berrien County Job Application and send it to our Personnel Department via email, fax, mail or in person. A Berrien County job application must be submitted in order to be considered for employment.

Submit by Email
Fax: (269) 983-5788
Address: Berrien County Administration Building, Personnel Department, 701 Main St., St. Joseph, MI 49085