The PTP Communications Administrative Assistant is responsible to provide administrative support to the Communications Program. The position helps ensure the effectiveness of the program by helping expand overall capacity of the Program Head and program faculty for student development, curricular development, program development, and project management.

Essential Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position.

• Coordinate and provide administrative support to all ongoing Communications program creative projects and events by proactively problem-solving various logistics.
• Interface with various Institute departments on behalf of the Communications program in a courteous and professional manner.
• Generate and manage the yearly calendar helping ensure deadlines are met.
• Manage and grow Communications program social media accounts.
• Create, edit, and manage internal and external Communications program documents.
• Actively network with ministry partners and manage the partnership database.
• Provide administrative support to the internship program.
• Manage all Communications program spaces moderating orderliness of use and sufficiency of resources.
• Manage finances of the Communications program including Moody Media Lab Accounts.
• Process necessary forms for honorariums, reimbursements, and gratuities. Issue thank you letters.
• Manage subscriptions, renewals, prepare cash advances, conference registrations, and make travel arrangements (flights, car rental, hotel).
• Provide customer service for students and visitors.
• Performs other duties as assigned.

Minimum Requirements

• Bachelor’s degree
• One year of serving in an academic context
• Excellent communication and organizational skills
• Demonstrated ability to multitask and prioritize diverse responsibilities
• A proven self-starter and problem-solver who is organized, energetic, and creative
• Detail oriented
• Passion for education
• Authorized to work in the US legally without sponsorship

Preferred Requirements

• Degree in communications or creative media
• Experience in education administration
• Experience working in creative environments
• Experience with project management
• Experience with social media management
• Experience in Event Production and Coordination
• Proficient with InDesign and graphic layout
• Proficient with WordPress and Medium
• Proficient with Outlook, Canvas, Dropbox, and Slack

Work Environment/Conditions

Moody Bible Institute is a Christian-based Higher Education and Media Ministry. We exist to equip people with the Truth of God’s Word. If you are mission-minded, and have a servant’s heart, join us as we look to further impact the Kingdom of God.

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, and filing cabinets.

Hours: 28 hours a week, weekdays only.

No Travel is expected of this position.

Additional Information

Moody Bible Institute is a Christ-centered, multicultural community that values and seeks faculty and staff who are committed to diversity, work effectively with diverse populations, and engage others in ways that honor our rich cultural mosaic and biblical foundation. Candidates must align with MBI’s Christian identity. Employees are expected to sign a Statement of Faith and adhere to the Community Standards.

We comply with all applicable laws pertaining to nondiscrimination on the basis of race, color, national origin, sex, age, disability, and any other applicable legally protected category. As a religious institution, we have the right to, and do, require that employees hold beliefs consistent with our Doctrinal Statement and conduct themselves in a manner consistent with our religious beliefs, as explained in our Community Standards.