Administrative Assistant Job at University of Louisville
Department:
Location: Belknap Campus
Time Type:
Full time
Worker Type:
Regular
Job Req ID: R101561
Minimum Requirements:
HS or GED and two years of related experience, or an equivalent combination of education and experience.�
Position Description:
The Dean's Office Administrative Assistant operates our customer-facing front desk and establishes positive, caring, and respectful relationships with all stakeholders at the College. The Administrative Assistant supports program financial operations by assisting the Dean, Executive Assistant to the Dean, Chief of Staff, and others housed within the Dean's Suite, is responsible for maintaining files, and completes other administrative tasks.
Essential Duties and Responsibilities
Equal Employment Opportunity
The University of Louisville is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, sex, age, color, national origin, ethnicity, creed, religion, disability, genetic information, sexual orientation, gender, gender identity and expression, marital status, pregnancy, or veteran status. If you are unable to use our online application process due to an impairment or disability, please contact the Employment team at employment@louisville.edu or 502.852.6258.
Assistance and Accommodations
Computers are available for application submission at the Human Resources Department located at 215 Central Avenue, Ste 205 - Louisville, Kentucky 40208.
If you require assistance or accommodation with our online application process, please contact us by email at employment@louisville.edu or by phone 502-852-6258.
Location: Belknap Campus
Time Type:
Full time
Worker Type:
Regular
Job Req ID: R101561
Minimum Requirements:
HS or GED and two years of related experience, or an equivalent combination of education and experience.�
Position Description:
The Dean's Office Administrative Assistant operates our customer-facing front desk and establishes positive, caring, and respectful relationships with all stakeholders at the College. The Administrative Assistant supports program financial operations by assisting the Dean, Executive Assistant to the Dean, Chief of Staff, and others housed within the Dean's Suite, is responsible for maintaining files, and completes other administrative tasks.
Essential Duties and Responsibilities
- First person of contact in Dean's office; responsible for front desk coverage including welcoming guests and visitors
- Maintain, reserve and communicate schedule of Dean's Office conference rooms
- Answering and directing phone calls to appropriate offices and departments
- Tracking and distributing incoming documents
- Assisting in administrative duties such as scanning, organizing, creating file folders, etc.
- Sort incoming mail into proper departmental bins
- Oversee and maintain common areas in the Dean's Suite
- Effective interpersonal, organizational, and communications skills, including written and verbal
- Associate's Degree or Two Year University equivalent.
- Experience with administrative duties, financials, or support roles in either education, government, or business
- Basic knowledge of Microsoft Office Suite, Quickbooks, and Peoplesoft
- Strong communication skills
- Office management and organizational skills
- Ability to self-direct and manage workload
- Effective oral, written, and interpersonal communication skills.
- Work Ethic - motivated, diligent, industrious and persistent in the workplace, works at a fast pace to ensure optimal engagement and supervision of children
- Interpersonal - can build effective, strong working relationships with children, colleagues, and families through listening, trust, communication, and respect for diversity and privacy
- Customer Focused - prioritizes families' needs, interacts with patience, kindness, and positivity
- Flexible - ability to change directions as needed for the good of the children, department, or organization
- Proactive - Anticipates and plans for problems before they arise
Equal Employment Opportunity
The University of Louisville is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, sex, age, color, national origin, ethnicity, creed, religion, disability, genetic information, sexual orientation, gender, gender identity and expression, marital status, pregnancy, or veteran status. If you are unable to use our online application process due to an impairment or disability, please contact the Employment team at employment@louisville.edu or 502.852.6258.
Assistance and Accommodations
Computers are available for application submission at the Human Resources Department located at 215 Central Avenue, Ste 205 - Louisville, Kentucky 40208.
If you require assistance or accommodation with our online application process, please contact us by email at employment@louisville.edu or by phone 502-852-6258.
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